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Appendix
D
Elements
Moved to The By-Laws
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The
CTF recommends that the following elements be moved to a ByLaws
document to be changed and updated by the Executive Board
without the need for voting by the ILA members. If conferred
by the membership, we additionally recommend several changes
to wording and organization of this document; we also recommend
the addition of Executive Board operating procedures. Those
recommendations are found in Appendix C.
ARTIVE
IV
Section 5. Duties of Officers
President
1. Shall preside at the Annual Convention of the Association.
2. Shall represent the Association at official functions.
3. Shall serve as Chair of the Executive Board.
4. Shall coordinate the activities of the Executive Board
as the officers carry out their designated responsibilities.
First Vice-President
1. Shall perform all duties of the President in the event
of the President’s absence.
2. Shall become President for the unexpired term should the
office of the President become vacant. In such a case, the
First Vice-President shall also serve the next year as President.
3. Shall be Chair of the Annual Convention Program Committee
and manage all designated Annual Convention responsibilities.
4. Shall serve on the Publications Committee.
First Vice-President Elect
1. Shall perform all duties of the First Vice-President in
the event of the First Vice-President’s absence.
2. Shall become First Vice-President for the unexpired term
should the office of the First Vice-President become vacant.
In such a case, the First Vice-President Elect shall also
serve the next year as First Vice-President.
3. Shall assist the First Vice-President as requested.
4. Shall select the Annual Conference theme for the year serving
as First Vice-President.
5. Shall make the Call for Papers for the Annual Convention
in which he or she serves as program planner.
6. Shall become First Vice-President after one year.
7. Shall serve as Co-chair of the Financial Review Committee
along with the Secretary.
8. Shall serve as Co-Chair of the Bylaws Revision Committee
along with the Secretary.
9. Shall serve as chair of any summer conference approved
by the Executive Board.
Second Vice President
1. Shall chair the Membership Committee.
2. Shall assume the responsibility of facilitating regional
meetings approved by the Executive Board.
Secretary
1. Shall keep minutes of all membership and Executive Board
meetings.
2. Shall serve as Co-Chair of the Financial Review Committee
along with the First Vice-President Elect.
3. Shall serve as Co-chair of the Bylaws Revision Committee.
4. Shall, with the Vice President Elect, notify the general
membership of the proposed by-law changes at least 30 days
prior to the annual convention.
5. Shall forward the by-law changes approved by the general
membership to the Executive Director within 30 days after
the annual convention.
Immediate Past President
1. Shall serve as a voting member of the Executive Board.
2. Shall perform duties assigned by the President.
Section 6. Members at Large.
Member-at-large #1
1. Shall serve as Chair of the Public Relations Committee.
2. Shall be responsible for the internal and external public
relations and publicity efforts of the Association.
3. Shall attend all Public Relations committee meetings.
4. Shall serve on the Publications Committee.
Member-at-large #2
1. Shall seek out Special Projects ideas from the members
and confer with the President.
2. Shall assist in any Special Projects designated by the
President.
3. Shall provide any other assistance requested by the Executive
Board.
Member-at-large #3
1. Shall serve as Coordinator of Global Outreach and attend
all Global Outreach meetings.
2. Shall coordinate the Association’s global efforts.
3. Shall coordinate with the Publications Committee to ensure
a global presence in the organization’s publications.
ARTICLE V - EXECUTIVE BOARD AND COMMITTEES
Section 2. Student Board Member
1. Shall hold a student’s status when elected.
2. Shall serve a two-year term.
3. Shall perform duties as assigned by the President.
4. Shall coordinate the Association's student related activities.
Section 3. Committees.
1. The association shall have the following standing committees
chaired as set forth:
Program Planning, First Vice President; Membership, Second
Vice President; Financial Review, First Vice President Elect
and Secretary, Co-Chairs; Bylaws Revision, First Vice President
Elect and Secretary, Co-Chairs; Public Relations, Member-at-Large
#1; Special Projects, Member-at-Large #2; Global Outreach,
Member-at-Large #3; Nomination, Committee-Elected Chair. The
chairs of the Standing Committees appointed by the President
are: Archives, Awards, Business, Curriculum/Assessment, Elementary/Secondary,
Local Arrangements, Research, and Site Selection.
2. The Executive Board shall have the authority to establish
any other committees deemed necessary for the welfare and
growth of the Association. Additional committees may be instituted
by a majority vote of the membership present at any regular
or special meeting of the Association.
NOTE: 3. Nominating Committee stays with Membership.
4. The chairs of the Research, Business, Curriculum/Assessment,
and Elementary/Secondary Committees shall be elected by their
members and confirmed by the President in the following manner.
Each year a chair elect shall be elected by the committee
to serve as chair during the following year. This member’s
name shall be reported to the President for confirmation.
The Chair Elect shall perform the duties assigned by the committee
and the chair. During the initial year the committee will
elect both a chair and a chair elect.
5. The chairs of the Archives, Awards, Local Arrangements,
Site Selection, and Publications Committees shall be appointed
in the following manner. Each year the new President shall
appoint a Chair Elect for each of these committees. The Chair
Elect shall serve as the committee chair the following year.
During the initial year the President shall appoint both a
chair and a chair elect.
6. Association members may express interest in becoming members
of the Research, Business, Curriculum/Assessment, and Elementary/Secondary
Committees either by attending the meeting of the committee
at the convention or by requesting of the President that they
be placed on that committee. The President shall appoint the
committee members within one month of the annual convention.
The President shall designate the total number of committee
members, which may vary from year to year, and the number
will be designated at the President’s discretion.
7. Membership on the Awards, Local Arrangements, Site Selection,
and Publications Committees is arranged by Presidential appointment.
a. The Publications Committee shall be comprised of the Web
Editor, Listening Post Editor, The Listening Professional
Editor, the International Journal of Listening Editor, Member-at-Large
Public Relations, First Vice-President, and two additional
members.
8. Duties of the chairs of the Research, Business, Curriculum/Assessment,
and Elementary/Secondary Committees.
a. Report committee election results to the President no later
than April thirtieth or the date designated by the President.
b. Report the committee activities for the previous term to
the President by March first or the date designated by the
President.
c. Report the names of those attending the committee meeting
and its plans for the following year to the president by April
thirtieth.
d. Serve as a member of the Convention Program Committee for
the following year.
e. Appoint a program subcommittee for the following year’s
convention. The function of this committee is to encourage
programs proposal submissions.
f. Facilitate pre or post convention conferences for the following
year.
9. Duties of the chair of the Awards Committee.
a. Facilitate the work of the committee
b. Solicit nominations for the awards
c. Make arrangements for the production of the award plaques,
etc. with the Executive Director
d. Make arrangements for delivering the awards with the First
Vice President and the Executive Director.
10. Duties of the Chair of the Local Arrangements Committee.
a. Obtain a list of Responsibilities from the Executive Secretary
b. Work with the First Vice President and Local Arrangements
Committee in fulfilling these responsibilities
11. Duties of the Chair of the Site Selection Committee.
a. Facilitate the committee’s research of potential
sites and Local Arrangement chairs three years in advance
of the associated convention
b. Report the recommendations of the committee to the President
12. Duties of the Chair of the Publications Committee.
a. Facilitate the work of the committee.
b. Ensure consistency of the Association’s image and
messages through its printed and electronic publications.
Section 4. Business Between Meetings. The President is authorized
to consult the Board through communication channels inclusive
of all forms of information technologies. All such decisions
and/or actions shall be recorded by the Secretary and presented
to the Board for approval at its next official meeting.
Section 5. Financial Review Committee. The Executive Board
shall appoint a Financial Review Committee from among the
membership, which will meet prior to the business meeting
at the Annual Convention to review documents and records of
all financial transactions and to certify their accuracy to
members of the Association. The Secretary and First Vice President
Elect shall serve as the Co-Chairs of this committee.
Section 6. Executive Director. The Executive Director shall
be appointed by the Executive Board and shall be a nonvoting
member of the Executive Board. The duties of the Executive
Director shall be as follows:
1. Shall arrange for an office to be established including
Association materials, stationary, computer equipment, files,
and any other items deemed necessary to conduct the business
of the Association.
2. Shall conduct the daily business of the Association.
3. Shall be responsible for all financial matters of the Association,
including the receiving and recording of dues, donations,
and other monies receivable; shall expedite payments of the
bills of the Association and render an annual accounting to
the Association.
4. Shall accept members into the Association upon payment
of dues.
5. Shall maintain an up-to-date membership list and shall
produce and distribute the Membership Directory.
6. Shall prepare a proposal for the annual meeting recommending
the activities to be undertaken during the coming year. Such
proposals should be consistent with the level of income being
realized and projected for the coming year.
7. Shall aid in organizing and conducting the Annual Convention,
including coordinating with the First Vice-President on convention
planning, and any other duties necessary to assure a successful
convention.
8. Shall sign all official financial documents of the Association.
9. Shall be bonded under a security protection service purchased
by the Association, while serving as Executive Director.
10. Shall send copies of the Association’s bank checking
statements to the Secretary and the First Vice-President Elect,
Co-Chair of the Financial Review Committee.
Section 7. International Journal of Listening Editor. The
International Journal of Listening Editor shall be appointed
by the Executive Board from a list of interested members in
good standing presented by the President and shall be a nonvoting
member of the Executive Board. Duties of the International
Journal of Listening Editor are:
a. Shall serve a three-year term as Editor and a fourth year
as Editor Consultant to the Incoming Editor.
b. Shall appoint an Editorial Board to assist in selecting,
editing, and publishing scholarly writing.
c. Shall be responsible for making final decisions to meet
established publication deadlines.
d. Shall publish the number of International Journal of Listening
issues per year as approved by the Executive Board.
e. Shall confer with the President and Executive Board on
selection of a qualified International Journal of Listening
Business Manager.
f. Shall work closely with the International Journal of Listening
Business Manager to promote the marketing and distribution
of the Journal.
g. Shall work closely with the President and Executive Board
in matters pertaining to the successful publication of the
International Journal of Listening.
Section 8. Listening Post Editor. The Listening Post Editor
shall be appointed by the Executive Board from a list of interested
members in good standing presented by the President and shall
be a nonvoting member of the Executive Board. Duties of the
Listening Post Editor are:
a. Shall serve a three-year term as Editor and a fourth year
as Editor Consultant to the Incoming Editor.
b. Shall be responsible for making final decisions to meet
established publication deadlines.
c. Shall publish the number of Listening Post issues per year
as approved by the Executive Board.
d. Shall work closely with the President and Executive Board
in matters pertaining to the successful publication of the
Listening Post.
Section 9. Web Editor. The Web Editor shall be appointed from
a list of interested members in good standing presented by
the President and shall be a nonvoting member of the Executive
Board. Duties of the Web Editor are:
a. Shall serve a three year term as Web Editor and a fourth
year as Consultant to the in-coming Web Editor.
b. Shall confer with a Publications Committee for matters
relating to website content and format.
c. Shall be responsible for making final decisions regarding
website content and format.
d. Shall update the website on a regular basis.
e. Shall work closely with the President and Executive Board
in matters pertaining to the successful online publication
of the website.
Section 10, The Listening Professional Editor. The Listening
Professional Editor shall be appointed from a list of interested
members in good standing presented by the President and shall
be a nonvoting member of the Executive Board. Duties of The
Listening Professional Editor are:
a. Shall serve a three year term as The Listening Professional
Editor and a fourth year as Consultant to the in-coming The
Listening Professional Editor.
b. Shall confer with the Publications Committee for matters
relating to The Listening Professional content and format.
c. Shall be responsible for making final decisions regarding
The Listening Professional content and format.
d. Shall serve on the Publications Committee.
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